SharePoint and Teams

At Buro Matei, we specialize in implementing Microsoft SharePoint and Teams to create centralized collaboration platforms for Engineering, Procurement, and Construction (EPC) projects
These tools eliminate inefficiencies caused by scattered files, siloed systems, and outdated processes, enabling teams to work cohesively, maintain accurate data, and streamline communication. With a deep understanding of EPC workflows, we design scalable solutions that align with organizational goals while setting the foundation for seamless transitions to advanced platforms like Dataverse, Power Apps, and Microsoft Fabric.
SharePoint serves as a powerful hub for managing project documents, lists, and workflows
It enables precise data governance with features like version history, metadata tracking, and secure permissions, ensuring compliance with EPC standards. Microsoft Teams complements SharePoint by providing a dynamic communication environment where project updates, task management, and collaboration tools like Planner integrate effortlessly into daily workflows. Together, they create an ecosystem that reduces waste, enhances transparency, and fosters collaboration.


At Buro Matei, we don’t just implement these tools—we use them ourselves
Every approach we recommend has been developed, tested, and refined within our own organization, ensuring that the solutions we deliver are practical, scalable, and tailored to the realities of EPC projects. Whether it’s setting up SharePoint sites for document management or integrating Teams channels with Power BI dashboards, we provide end-to-end support to help your organization maximize the potential of these tools.
Why Buro Matei
Our experience spans decades in engineering, project management, and procurement, giving us unparalleled insight into the collaborative challenges faced by EPC organizations.
We specialize in designing scalable solutions that grow with your organization, enabling seamless transitions to advanced platforms like Dataverse, Power Apps, and Fabric.
Our approach includes a focus on Lean principles, using tools like SharePoint Lists and Planner to reduce waste and streamline task management across disciplines.
We understand the risks and limitations of traditional tools like Excel and guide teams in adopting SharePoint for improved data quality, traceability, and governance.
We actively engage leadership to align teams with centralized collaboration strategies, driving cultural shifts toward data-driven operations and empowering teams with tailored training and support.
All recommended solutions are internally tested within Buro Matei, ensuring that every feature we deploy is practical, efficient, and results-driven.
Challenges We Solve
Our SharePoint and Teams solutions address the most critical challenges faced by EPC organizations:
Excel-based data management often leads to inefficiencies and inaccuracies. Files change locations, names, or formats, macros fail, and columns are overwritten, leading to broken connections and errors. Manual entries like “TBD” or incorrect date formats introduce further inconsistencies, impacting dashboards, reports, and decision-making.
Teams operating in silos struggle with communication and collaboration, resulting in misaligned deliverables, delays, and rework.
Manual data transfers between tools waste time, increase the risk of errors, and create confusion over which data source is accurate.
Legacy tools lack scalability, making it difficult for EPC organizations to manage data effectively across large, complex projects.
Lack of governance over documents and data compromises compliance and traceability, particularly when managing contracts, drawings, and technical deliverables.
Without centralized platforms, leadership cannot access real-time project insights, leading to delayed or uninformed decisions.
Our Approach
At Buro Matei, we deliver SharePoint and Teams solutions through a balanced strategy focused on mindset, technology, and execution.
1. Mindset

1. Mindset
We empower EPC teams to embrace centralized collaboration and data management as essential parts of their workflows.
- We train teams to adopt Lean and Agile principles, showing how SharePoint Lists and Planner reduce waste by eliminating inefficiencies like duplicated work and manual data entry.
- We help leadership align their teams with a centralized collaboration strategy, championing the cultural and procedural changes necessary for adoption.
- Training includes practical use cases, like creating SharePoint-based task lists or embedding Power BI dashboards into Teams channels for real-time insights.
- We build data literacy across disciplines, ensuring teams understand the importance of data governance and the role of tools like metadata and permissions in maintaining traceability.
- We foster a mindset of continuous improvement by enabling teams to transition from short-term fixes to scalable, long-term collaboration solutions.
2. Technology

2. Technology
Our technical expertise ensures seamless implementation and optimization of SharePoint and Teams for EPC workflows.
- SharePoint serves as a centralized repository for managing contracts, drawings, and project deliverables with robust features like version control, metadata tracking, and permissions to ensure compliance with EPC standards.
- SharePoint Lists provide a powerful alternative to Excel, allowing users to define data types, enforce column consistency, and track changes dynamically, significantly reducing errors and improving data quality.
- Planner in Teams supports Kanban boards and Agile workflows, enabling project teams to manage tasks visually while integrating seamlessly with other Microsoft 365 tools.
- We create project-specific SharePoint sites with structured layouts for documents, task lists, project calendars, and communication channels, ensuring scalability across projects.
- Teams channels are configured to include real-time updates, embedded Power BI dashboards, and collaborative tools, creating a centralized workspace for cross-disciplinary communication.
- For critical data, we integrate SharePoint with Power Apps and Dataverse to enable advanced capabilities like automation, analytics, and scalable master data management.
- Our solutions leverage built-in Microsoft 365 security features to protect sensitive project data, ensuring compliance without compromising accessibility for authorized users.
3. Execution

3. Execution
We ensure the seamless integration of SharePoint and Teams into your EPC workflows by aligning tools, processes, and organizational goals.
- Wxe assess your existing collaboration practices and identify inefficiencies, such as reliance on Excel for task tracking or data storage.
- We work with leadership to update or create procedures that align with centralized platforms, eliminating redundant workflows and fostering consistency.
- SharePoint sites are tailored to support both company-wide data governance and project-specific needs, with best practices for organizing documents, task lists, and communication channels.
- We provide training and onboarding to ensure teams understand how to use SharePoint and Teams effectively, with practical applications like setting up task boards or managing project deliverables.
- Long-term support includes ongoing guidance to refine workflows, maintain compliance, and scale platforms as organizational needs evolve.
Results
Our work with SharePoint and Teams has delivered measurable results for EPC organizations:

Implemented SharePoint-based document management systems to handle contracts, drawings, and deliverables, reducing errors and improving traceability.

Replaced Excel task trackers with SharePoint Lists, improving task visibility and eliminating risks caused by manual errors.

Deployed Planner in Teams for Agile task management, enabling project teams to adopt Kanban workflows and track progress visually.

Created project-specific SharePoint sites with centralized data, ensuring easy access to documents, calendars, and project updates.

Integrated Power BI dashboards into Teams channels, providing project managers with real-time insights and reducing reliance on email updates.

Provided training to foster a culture of collaboration, helping teams transition smoothly from siloed systems to integrated platforms.
Pricing
At Buro Matei, our pricing for SharePoint and Teams solutions is tailored to the complexity of your organization’s needs. Costs vary based on factors like the size of your organization, the level of support required, and the scope of implementation.
Microsoft Teams is licensed as part of Microsoft 365 plans, while SharePoint offers varying storage options depending on your organization’s requirements.
Transform your collaboration workflows with SharePoint and Teams. Whether you’re looking to improve document control, streamline task management, or enhance cross-disciplinary communication, our solutions are designed to align with your organizational goals and prepare you for scalable growth.
Schedule a free consultation to explore how we can implement tailored SharePoint and Teams solutions to drive efficiency and collaboration across your projects.