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Document and Knowledge Management

Document and Knowledge Management
At Buro Matei, our Document & Knowledge Management services go beyond traditional filing systems to deliver a future-ready approach to managing information for Engineering, Procurement, and Construction (EPC) projects

In today’s data-driven era, effective document and knowledge management is no longer just about storing files—it’s about organizing, retrieving, and leveraging information for actionable insights. By combining tools like Dataverse, SharePoint, and Power BI with semantic models and ontologies, we ensure critical project data is accessible, compliant, and primed for advanced applications like machine learning and AI.

We specialize in creating centralized systems that consolidate reference data, documentation, and project knowledge into a unified platform.

From automating repetitive document control tasks to enabling intuitive knowledge retrieval through advanced semantic models, our solutions prepare EPC organizations to unlock the full potential of their historical data and in-house expertise.

Document and Knowledge Management
At Buro Matei, we don’t just implement these tools—we use them ourselves

With Buro Matei, your organization can reduce manual overhead, improve data quality, and future-proof operations for the evolving needs of the industry.

Why Buro Matei

Centralized Systems Expertise: We leverage Microsoft’s ecosystem—Dataverse, SharePoint, and Power BI—to create scalable, integrated systems for document and knowledge management.

Automated Efficiency: Our systems automate repetitive tasks like metadata organization, transmittals, and approvals, reducing manual effort and improving accuracy.

Future-Ready Solutions: By integrating semantic models, ontologies, and knowledge graphs, we prepare your organization for advanced analytics, AI, and machine learning applications.

Compliance and Governance: We align systems with global standards like CFIHOS, ensuring traceability, audit-readiness, and long-term data retention.

Proven Track Record: Our approach is based on firsthand EPC experience, combining practical knowledge with innovative tools to deliver tailored solutions.

Challenges We Solve

Our Document & Knowledge Management services address critical challenges faced by EPC organizations:

Fragmented Data: Information scattered across disconnected tools and systems makes it difficult to find, retrieve, or use critical project knowledge effectively.

Manual Document Control: Repetitive processes for document submission, metadata organization, and transmittals waste time and increase the risk of human error.

Compliance Risks: Without robust systems, organizations struggle to maintain audit trails, adhere to retention policies, and meet contractual and regulatory requirements.

Underutilized Historical Data: Valuable insights from past projects remain locked in unstructured formats or inaccessible archives, limiting their potential for training AI or enabling predictive analytics.

Integration Challenges: Organizations often face difficulties combining document management with broader data ecosystems, hindering collaboration and advanced analytics.

Our Approach 

At Buro Matei, we deliver Document & Knowledge Management services through a strategy that integrates mindset, technology, and execution for measurable results.

1. Mindset

1. Mindset

We empower EPC teams to embrace centralized collaboration and data management as essential parts of their workflows.

2. Technology

2. Technology

Our technical expertise ensures seamless implementation and optimization of SharePoint and Teams for EPC workflows.

3. Execution

3. Execution

We ensure the seamless integration of SharePoint and Teams into your EPC workflows by aligning tools, processes, and organizational goals.

Results 

Our approach to document and knowledge management has delivered measurable outcomes:

70% Rework Reduction
Automated Document Control

Implemented workflows that automated transmittals and metadata organization, reducing document control efforts by 50%.

3 month ahead schedule
Improved Knowledge Accessibility

Centralized document systems allowed teams to retrieve information 30% faster, improving decision-making and collaboration.

Improve productivity
Future-Ready Data Models

Developed semantic models and knowledge graphs that enabled AI-based analytics, supporting predictive forecasting and risk assessment.

70% Rework Reduction
Enhanced Compliance

Designed systems aligned with CFIHOS standards, ensuring audit readiness and long-term data retention.

3 month ahead schedule
Scalable Platforms

Built solutions that transitioned organizations from basic document control systems to comprehensive, future-ready knowledge platforms.

Pricing

Buro Matei

At Buro Matei, we tailor our Document & Knowledge Management services to meet your organization’s specific needs. Pricing depends on the complexity of workflows, the scale of data systems, and the level of customization required.

Microsoft

For new clients, we offer pilot projects to demonstrate the value of our approach, delivering measurable results in a controlled environment.

Reimagine how your organization manages documents and knowledge with Buro Matei’s expertise. Whether you’re looking to streamline document control or prepare for the future of data-driven insights, our tailored solutions ensure your goals are met efficiently and reliably. Schedule a free consultation to discuss your needs and explore how our expertise can transform your approach to document and knowledge management.

Get Started

Looking to innovate your EPC or Engineering business?