Service Contract Management

Contract Management

At Buro Matei, we provide comprehensive Contract Management services tailored to the demands of Engineering, Procurement, and Construction (EPC) projects.

In this context, contract management ensures that agreements between clients, vendors, subcontractors, and other stakeholders are clearly defined, executed efficiently, and monitored throughout the project lifecycle. Effective management of contracts is critical for ensuring compliance, mitigating risks, and maintaining project timelines and budgets.

Procurement is often seen as a critical link in the EPC chain, directly impacting cost, schedule, and project success.

Leveraging advanced tools like Dataverse, Fabric, and Power BI, we centralize contract-related data, automate reporting, and enable real-time visibility into performance metrics. Our expertise spans the entire contract lifecycle—from drafting and negotiating terms to overseeing compliance, managing claims, and tracking variations. With a strong foundation in project execution and data-driven decision-making, we streamline contract management processes to enhance efficiency and reduce disputes.

Why Buro Matei

Our experience spans decades in engineering, project management, and procurement, giving us unparalleled insight into the collaborative challenges faced by EPC organizations.

We specialize in designing scalable solutions that grow with your organization, enabling seamless transitions to advanced platforms like Dataverse, Power Apps, and Fabric.

Our approach includes a focus on Lean principles, using tools like SharePoint Lists and Planner to reduce waste and streamline task management across disciplines.

We understand the risks and limitations of traditional tools like Excel and guide teams in adopting SharePoint for improved data quality, traceability, and governance.

We actively engage leadership to align teams with centralized collaboration strategies, driving cultural shifts toward data-driven operations and empowering teams with tailored training and support.

All recommended solutions are internally tested within Buro Matei, ensuring that every feature we deploy is practical, efficient, and results-driven.

Challenges We Solve

Our Contract Management services address common challenges faced by EPC organizations:

Fragmented Processes: Manual contract tracking across multiple spreadsheets and systems leads to inefficiencies and increased risk of errors.

Disputes and Claims: Poor visibility into variations, delays, and compliance issues results in disputes that delay project execution.

Lack of Real-Time Reporting: Static reports fail to provide timely insights into subcontractor performance, payment schedules, or productivity metrics.

Compliance Risks: Ensuring adherence to contractual obligations, regulatory requirements, and project standards can be challenging without centralized systems.

Resource-Intensive Tracking: Traditional methods require significant manual effort, consuming time and resources better spent on strategic tasks.

Our Approach 

At Buro Matei, we combine people, technology, and structured execution to deliver procurement solutions that optimize efficiency and ensure alignment with project goals.

1. Mindset

We empower EPC teams to embrace centralized collaboration and data management as essential parts of their workflows.

2. Technology

Our technical expertise ensures seamless implementation and optimization of SharePoint and Teams for EPC workflows.

Centralized Data Platforms: Using Dataverse and Fabric, we consolidate all contract-related data into a single source of truth, ensuring consistency and accessibility.
Automated Reporting: Power BI dashboards provide real-time insights into contract performance, including payment schedules, subcontractor progress, and variation tracking.
Subcontractor Progress Dashboards: Specific tools track effort hours, progress, key quantities, and productivity, offering a clear view of subcontractor performance and enabling proactive issue resolution.

Integrated Change Tracking: Contracts are linked to project schedules, budgets, and deliverables, allowing seamless management of variations and claims.
Graph Analytics for Dependencies: Using advanced algorithms, we map contractual dependencies to identify critical risks and optimize workflows.
Compliance Monitoring: Automated workflows ensure adherence to contractual terms, regulatory requirements, and project-specific standards.

3. Execution

We ensure the seamless integration of SharePoint and Teams into your EPC workflows by aligning tools, processes, and organizational goals.

Results 

Our work with SharePoint and Teams has delivered measurable results for EPC organizations:

Implemented SharePoint-based document management systems to handle contracts, drawings, and deliverables, reducing errors and improving traceability.

Replaced Excel task trackers with SharePoint Lists, improving task visibility and eliminating risks caused by manual errors.

Deployed Planner in Teams for Agile task management, enabling project teams to adopt Kanban workflows and track progress visually.

Created project-specific SharePoint sites with centralized data, ensuring easy access to documents, calendars, and project updates.

Integrated Power BI dashboards into Teams channels, providing project managers with real-time insights and reducing reliance on email updates.

Provided training to foster a culture of collaboration, helping teams transition smoothly from siloed systems to integrated platforms.

Pricing

At Buro Matei, our pricing for SharePoint and Teams solutions is tailored to the complexity of your organization’s needs. Costs vary based on factors like the size of your organization, the level of support required, and the scope of implementation.

Microsoft Teams is licensed as part of Microsoft 365 plans, while SharePoint offers varying storage options depending on your organization’s requirements.

Streamline your contract management processes with Buro Matei. Whether you’re looking to improve subcontractor performance tracking, automate compliance monitoring, or centralize contract data, we offer tailored solutions backed by advanced technology and proven methodologies. Schedule a free consultation to explore how we can transform your contract management practices.