Procurement Management

At Buro Matei, we bring a structured, data-driven approach to Procurement Management for Engineering, Procurement, and Construction (EPC) projects.
Procurement in this context involves selecting, contracting, and managing vendors and suppliers to align with project objectives. This includes sourcing materials, tracking deliveries, and ensuring timely coordination between engineering, procurement, and construction teams.
Procurement is often seen as a critical link in the EPC chain, directly impacting cost, schedule, and project success.
Our methodology integrates technology and best practices to provide real-time visibility into procurement progress, vendor performance, and material readiness. By centralizing procurement workflows and automating repetitive processes, we enhance collaboration, reduce risks, and deliver measurable outcomes.
Whether managing procurement end-to-end or supporting as an oversight partner, Buro Matei ensures your project stays aligned with its goals through smarter procurement strategies and tools.

Why Buro Matei
Our experience spans decades in engineering, project management, and procurement, giving us unparalleled insight into the collaborative challenges faced by EPC organizations.
We specialize in designing scalable solutions that grow with your organization, enabling seamless transitions to advanced platforms like Dataverse, Power Apps, and Fabric.
Our approach includes a focus on Lean principles, using tools like SharePoint Lists and Planner to reduce waste and streamline task management across disciplines.
We understand the risks and limitations of traditional tools like Excel and guide teams in adopting SharePoint for improved data quality, traceability, and governance.
We actively engage leadership to align teams with centralized collaboration strategies, driving cultural shifts toward data-driven operations and empowering teams with tailored training and support.
All recommended solutions are internally tested within Buro Matei, ensuring that every feature we deploy is practical, efficient, and results-driven.
Challenges We Solve
Our Procurement Management services address key issues in EPC project execution:
Disjointed Systems: Procurement logs, material tracking, and vendor communications are often siloed, leading to inefficiencies and missed deadlines.
Manual Processes: Traditional workflows like RFQs, vendor qualifications, and purchase orders rely on manual effort, increasing errors and delays.
Poor Visibility: Limited tracking of vendor progress and material readiness affects project predictability.
Lack of Integration: Disconnected procurement data fails to align with schedules, budgets, and engineering workflows, causing miscommunication and rework.
Compliance Risks: Missing or incomplete documentation from suppliers creates risks during audits or handovers.
Our Approach
At Buro Matei, we combine people, technology, and structured execution to deliver procurement solutions that optimize efficiency and ensure alignment with project goals.
1. Mindset

1. Mindset
We empower EPC teams to embrace centralized collaboration and data management as essential parts of their workflows.
- Vendor Relationships: We foster strong partnerships with suppliers, ensuring they understand the project’s expectations for quality, cost, and delivery timelines.
- Collaboration Across Teams: By bridging procurement, engineering, and construction, we ensure all teams work cohesively toward shared goals.
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- Training: We train teams on using procurement dashboards, enabling them to track progress and identify bottlenecks independently.
- Leadership Alignment: We guide project leaders to leverage real-time procurement insights for better decision-making and risk management.
2. Technology

2. Technology
Our technical expertise ensures seamless implementation and optimization of SharePoint and Teams for EPC workflows.
- Procurement Dashboards: Power BI dashboards provide real-time updates on purchase orders, delivery statuses, and vendor performance, ensuring stakeholders have actionable insights.
- Automated Workflows: We use Power Automate to streamline RFQs, approvals, and vendor assessments, eliminating manual delays.
- Centralized Procurement Logs: Using Dataverse, we integrate all procurement data into a single source of truth, accessible across disciplines.
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- Risk and Performance Tracking: Advanced analytics monitor vendor performance and flag potential risks early, enabling proactive mitigation strategies.
- Compliance and Documentation: All vendor data, certifications, and approvals are stored in Fabric-backed systems, ensuring easy retrieval for audits and handovers.
3. Execution

3. Execution
We ensure the seamless integration of SharePoint and Teams into your EPC workflows by aligning tools, processes, and organizational goals.
- End-to-End Management: We oversee procurement from vendor qualification to material delivery, ensuring alignment with project milestones and budgets.
- Vendor Qualification Frameworks: Our structured frameworks evaluate suppliers based on capacity, experience, and compliance, reducing risks and improving reliability.
- Seamless Integration: Procurement workflows are aligned with engineering and construction schedules to minimize delays and optimize resource allocation.
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- Proactive Risk Management: Using real-time dashboards and predictive analytics, we address potential procurement risks before they escalate.
- Audit-Ready Systems: All procurement activities are documented and centralized, ensuring compliance with industry standards and client requirements.
Results
Our work with SharePoint and Teams has delivered measurable results for EPC organizations:

Implemented SharePoint-based document management systems to handle contracts, drawings, and deliverables, reducing errors and improving traceability.

Replaced Excel task trackers with SharePoint Lists, improving task visibility and eliminating risks caused by manual errors.

Deployed Planner in Teams for Agile task management, enabling project teams to adopt Kanban workflows and track progress visually.

Created project-specific SharePoint sites with centralized data, ensuring easy access to documents, calendars, and project updates.

Integrated Power BI dashboards into Teams channels, providing project managers with real-time insights and reducing reliance on email updates.

Provided training to foster a culture of collaboration, helping teams transition smoothly from siloed systems to integrated platforms.
Pricing
At Buro Matei, our pricing for SharePoint and Teams solutions is tailored to the complexity of your organization’s needs. Costs vary based on factors like the size of your organization, the level of support required, and the scope of implementation.
Microsoft Teams is licensed as part of Microsoft 365 plans, while SharePoint offers varying storage options depending on your organization’s requirements.
Enhance your procurement processes with Buro Matei’s data-driven solutions. From automating workflows to integrating procurement data into project systems, we deliver tailored services to meet your project’s unique needs. Schedule a consultation to discuss how we can transform your procurement management approach.