Change and Risk Management

At Buro Matei, we provide advanced Change and Risk Management services tailored for Engineering, Procurement, and Construction (EPC) projects.
In an industry where even minor changes can ripple across disciplines and disrupt schedules, effective management of change and risk is essential for reliable project execution.
Our approach is underpinned by a fully defined EPC workflow, supported by our in-house LOD (Level of Development)-driven platform
This powerful system enables us to visualize workfront readiness, sequence activities, and assess the potential impact of changes across all disciplines and project phases. Paired with robust risk analysis tools, including Monte Carlo simulations, we provide the insights necessary to make informed decisions, mitigate risks, and enhance project predictability.


At Buro Matei, we don’t just implement these tools—we use them ourselves
Through transparent processes and data-driven methods, Buro Matei helps organizations streamline decision-making, reduce rework, and maintain control over cost, schedule, and quality.
Why Buro Matei
Data-Driven Expertise: Our unique LOD-driven workflow visualization system highlights the ripple effects of changes across disciplines, deliverables, and project phases, making the impact of decisions fully transparent.
Proven Methodologies: We utilize Monte Carlo analysis, structured risk frameworks, and predictive technologies to enable precise risk assessments and mitigation strategies.
Comprehensive Change Scenarios: We combine engineering knowledge with data insights to evaluate the full financial, schedule, and resource implications of potential changes, enabling smarter decision-making.
Tailored Solutions: From setting up granular data systems to leveraging AI for risk prediction, we customize solutions to align with your project’s specific needs.
Collaborative Support: Whether working on a single project or establishing organizational systems, we partner with teams to implement sustainable, future-ready change and risk management practices.
Challenges We Solve
Our Change and Risk Management services address critical challenges in EPC execution:
Uncontrolled Changes: Poorly managed changes lead to costly rework, schedule delays, and quality issues.
Limited Visibility: Decision-makers lack tools to visualize how changes ripple across disciplines and project phases.
Reactive Risk Planning: Without structured frameworks or historical data, organizations struggle to proactively manage risks.
Inconsistent Change Processes: Varying approaches to change management across teams create inefficiencies and confusion.
Data Deficiencies: Inadequate historical data limits the ability to analyze, predict, and mitigate risks effectively.
Our Approach
At Buro Matei, our Change and Risk Management services combine mindset, technology, and execution to deliver measurable improvements.
1. Mindset

1. Mindset
We empower EPC teams to embrace centralized collaboration and data management as essential parts of their workflows.
- We train teams to adopt proactive change management, fostering a culture of transparency and accountability.
- Leadership is supported in driving cultural shifts toward data-driven decisions, enabling clearer communication with clients and stakeholders.
- By promoting cross-discipline collaboration, we help teams align on project priorities, reducing conflicts and inefficiencies.
2. Technology

2. Technology
Our technical expertise ensures seamless implementation and optimization of SharePoint and Teams for EPC workflows.
- LOD-Driven Workflow Visualization: Our proprietary system identifies dependencies, highlights available workfronts, and flags out-of-sequence activities, enabling preventive change management.
- Scenario Analysis: We simulate potential changes, visualizing the impact on resources, schedule, and cost using Power BI dashboards integrated with resource-loaded datasets.
- Monte Carlo Simulations: Advanced risk assessment methodologies quantify uncertainties in schedule and cost, supporting contingency planning and risk mitigation.
- Predictive AI Tools: Where historical data is available, we leverage machine learning to forecast risk impact and recommend targeted mitigation strategies.
- Centralized Data Systems: We implement and configure systems to capture and manage granular data today, building the foundation for effective change management and risk analysis tomorrow.
3. Execution

3. Execution
We ensure the seamless integration of SharePoint and Teams into your EPC workflows by aligning tools, processes, and organizational goals.
- We establish structured change management frameworks that streamline evaluation, approval, and execution processes.
- Outdated manual procedures are replaced with automated workflows, ensuring every impacted deliverable, calculation, and activity is tracked and adjusted in real time.
- Our team provides interim leadership to guide organizations through adopting data-driven change and risk management practices.
- We deliver training on using advanced tools and dashboards, empowering teams to visualize impacts, trace dependencies, and make informed decisions.
Results
Our data-driven approach to Change and Risk Management has delivered tangible outcomes:

Imagine a client requests moving a pump 1 meter to the east. Using our LOD-driven platform, we visualize the cascading impacts of this potential change immediately. The platform highlights that the client had previously approved the pump’s size, shape, location, and orientation, forming the basis for subsequent design work. Civil engineering had already issued IFC foundation drawings, piping had completed stress calculations, and process engineering finalized line sizing based on the original pump placement.

The platform flags every downstream activity affected by this change: the foundation drawings would need revision, stress calculations recalculated, and line sizing adjusted. Additionally, the 3D model updates would propagate through accessibility checks, pipe routing adjustments, support configurations, and instrument re-evaluations. If this change were implemented without proper assessment, it could result in missed updates—like the foundation being poured at the original location or piping stress issues going unnoticed—leading to costly rework and construction delays.

The LOD-driven visualization recalculates and reduces the development levels (LOD) of all impacted deliverables and activities, effectively rewinding their progress in real time. With resource-loaded, time-bound, and cost-integrated data, the platform displays the full schedule and financial implications of such a change in a Power BI dashboard. Stakeholders can immediately see the ripple effect across disciplines, providing undeniable clarity about the cost, effort, and time consequences. This transparency enables the client and project leadership to make informed decisions, often deterring costly changes before they happen.

99% First-Time-Right Deliverables
Our integrated workflows ensure that changes are identified, assessed, and managed before they lead to errors or inefficiencies. By embedding change management directly into our execution processes, we have achieved nearly flawless deliverables, reducing revision rates to less than 1%.

Improved Risk Contingency Planning
Monte Carlo simulations allow us to allocate precise contingencies for both cost and schedule risks. This structured approach has saved millions in potential overruns by identifying high-risk areas and implementing targeted mitigation strategies.

Enhanced Client Transparency
Real-time dashboards provide immediate visibility into change impacts, enabling stakeholders to make informed decisions quickly. By visualizing risks and dependencies, our tools foster trust, improve communication, and streamline the change approval process.
Pricing

At Buro Matei, we tailor Change and Risk Management services to your organization’s needs. Pricing depends on project scope, data readiness, and the complexity of required solutions.
For new clients, we offer pilot programs to demonstrate the transformative potential of our data-driven methodologies.
Partner with Buro Matei to revolutionize your approach to Change and Risk Management. Schedule a consultation to explore how our data-driven tools and methodologies can bring clarity, predictability, and efficiency to your projects.